Final Abstract Submission

The following link and documents are provided for IVEC authors to prepare and submit their 2-page IEEE-compliant abstracts and associated form(s) by February 19, 2016.

ALL corresponding authors of accepted abstracts must prepare an IEEE Xplore compliant version of their final papers using the IEEE PDF eXpress system.



General guideline regarding the format of the camera ready paper can be found on the Paper Instruction page here:

Camera-ready Abstract templates (for both oral and poster abstracts) can also be found at the above link.



Proofread your source document thoroughly to confirm that it will require no revision.

Add the appropriate copyright notice to the bottom of the first page of your source document.

The appropriate copyright clearance code notice is to appear on the bottom of the first page of your paper according to the guidelines set forth in the Cataloging/Copyright Instructions for an IEEE Conference Proceeding. Detailed instructions can be found at: 

  • For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
  • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-4673-9217-4/16/$31.00 ©2016 Crown
  • For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-4673-9217-4/16/$31.00©2016 European Union
  • For all other papers the copyright notice is: 978-1-4673-9217-4/16/$31.00 ©2016 IEEE



Authors must use the IEEE PDF eXpress service to prepare and/or validate their camera ready abstract.  IEEE PDF eXpress will be needed to either (a) convert an MS Word document into an IEEE Xplore compliant PDF format or (b) check a previously-created PDF file to ensure that it is IEEE Xplore compliant.  In either case, IEEE PDF eXpress will create the document that will be uploaded to the IVEC final abstract submission site.

Please go to the IEEE PDF eXpress site at
Click on the link “New Users – Click Here” and fill in your information.
You will need the Conference ID which is: 34959X
If you are a returning user, you may simply enter the same password that you used for previous conferences.

Detailed instructions on the use of IEEE PDF eXpress are available here.



All authors must submit the signed electronic IEEE Copyright Form in order for their paper to be published.

The link to submit an electronic IEEE Copyright Form was e-mailed to you in your author notification letter. Please follow the link and complete the steps to submit your digital signature. If you need the link resent to you, please contact Alicia Waldron at



Authors should submit:
• the signed electronic IEEE Copyright Form (for both oral and poster presentations)
• the created IEEE-compliant pdf file of the Camera-ready paper

All authors should submit the PDF manuscript via the online submission portal. The link has been provided in the author notification e-mail. If you need the information sent to you again, please contact Alicia Waldron at



Detailed information regarding poster presentations can be found here.


Questions on paper submission may be directed to:

Ms. Alicia Waldron
IVEC 2016 Conference Coordinator
Palisades Convention Management, Inc.
411 Lafayette Street, Suite 201
New York, NY 10003
(212) 460 8090 x216